How To Make The Presentation They’ll Remember

How To Make The Presentation They’ll Remember

by: Blur Lorena

Getting board with presentations? Does your audience yawn or snore or check their watches every time you present? If you’re planning to conduct a presentation, here are some useful tips.

Presentation needs an exhausting preparation. Decide first on the topic that you want to present. Choose a topic that concerns your audience. Make a detailed outline or script. Then research on the topic, note all important points. If possible use simple, familiar terms.

Prepare the devices you are going to use. If you are going to use a slide show, choose the software you are most comfortable with. Examples of softwares are Microsoft PowerPoint, Adobe Persuasion and Lotus Freelance. You can also use Adobe PageMaker and Illustrator and other Illustration software. These presentation softwares will help you create high resolution slides and printouts.

If you want an effective presentation make your slides more attractive. In creating a slide make sure that each slide has a basic idea. Use standard slide size, two by three or the standard 11 inch slide. Minimize the words from 15 to 20 per slide. You can use different fonts. The size of the font should be readable and consistent. Do not overuse attributes such as bold, underline and italic. Use identical design that is relevant to the subject. Use colors to add emphasis. You may add charts or graphs, photos and images.

If you want to use the projector, print the slides using inkjet or laser printer or have it printed through a service bureau. Slide services load the file on film recorder and capture the images on film. Prices depend on the quality of the output.

Rehearse your presentation with the devices you are going to use. If possible, rehearse in the room or place where you will conduct the presentation.

Check everything before you start the presentation, the equipment, the script and the printed materials. During the presentation, tell them exactly what you want to tell them. Introduce your topic. Your introduction should include set of goals for the presentation or agenda, information and summary. Start from the last, the summary. Summary should emphasize important points. Keep your presentation simple. Focus on the topic. Do not read or memorize; you are not reciting, you are presenting.

Make your presentation educational and entertaining at the same time. An attractive slide show helps. Read the slide in such a way that your audience can follow. Always acknowledge them.

About The Author

Blur Lorena

For questions and comments about the Artcile you may contact The Postcard Printing Moderator at 888 888 4211 or visit http://www.mypostcardprinting.com

anna@mypostcardprinting.com

This article was posted on January 24

by Blur Lorena

Razzle Dazzle Them

Razzle Dazzle Them

by: Nancy Huang

Once upon a time not so long ago, there was a little boy who went to the market to try to sell his wares. He wasn’t having any luck. ขWho will buy my sweet red roses? Two blooms for a penny,ข he sang out hauntingly.

A young man came along, full of softspoken enthusiasm. ขI can give you a great tool that will help you sell your roses. I can design this fabulous new application to help you get your message across. I can give you templates, hundreds of pretty clipart. You can create your presentations in blazingly brilliant colours with glorious animation. I can…ข

ขBut, sir (kind knighted sir), they’re only roses…ข

ขAh, don’t you see. What you need are pretty pictures, snappy words. Then, you can sell anything.ข The young man started singing, ขIf you give them a bit of the razzle dazzle. Razzle dazzle them. You’ve got to razzle dazzle them. Today the roses, tomorrow the world!ข

And so marked the birth of slide show presentation software. (Sorry, guys. That was just a bit of unconfirmed rumour).

What is true, however, is how much slide show presentation software such as PowerPoint has revolutionised the business world. Company forecasts are now disseminated in presentations (complete with video clip, animation and sound). Staff meetings are run in slide shows. Project status meetings are driven by presentation slides. Even courtesy signs are printed using presentation software. You know the ones I mean: ขPlease Ensure You Have Flushed Before You Leave!ข on the toilet doors and ขPlease clean up after yourself. Your mother does NOT work here!ข over the kitchen sinks.

I confess. I have cultivated a doomed PowerPoint dependency over time. I’ve spent countless hours tinkering with the graphics, experimenting with 100 shades of blue and resizing 500 different tiny icons until they were the identical size. More tragically, I’ve worked into the dead of the night typing, deleting and retyping to come up with just the right word – one that’s concise, punchy and easy on the eye. Commenced…no. On track…oooh. Ahead of schedule…hmm. Completed? YES! After all, ขPreliminary highlevel design specifications – Completedข is easier on the eye than ขDesign Specification – Commencedข.

One of my corporateignoramis friends was not so convinced. According to her, if presentation software really was the greatest thing since sliced bread, then one must be able to do a lot more with the application. It must become an indispensable part of modern civilisation. She set me a challenge, which I accepted (all too hastily). It meant that last weekend, armed with my laptop and my allinone scannerprintercopier, I made the following five things for home:

Imadeitmyself Iloveyou Valentines card

A welldoneforcomingsecondlast certificate of achievement for niece

20 copies of myownoriginalrecipes booklet for Christmas presents

My wholelife mission statement

10 inspirational posters to stick on the bathroom mirror, kitchen wall, toilet door…

The same day I presented my 9yearold niece with her ขcertificate of achievementข, she thanked me with her own presentation for me (and a very pretty and professional looking one at that). The feature slide looked like this:

Why I deserve a NEW PC:

Everyone else has a newer PC

Kerry’s parents have just bought her a new PC

Even Kerry’s little brother has a better PC

I’ll do my homework on it

I’ll really use it…I’ll even make slide shows with it!!

It got me thinking. Somewhere along the line, we have turned everything into presentations and slides shows as though every piece of communication is a sales pitch. I suppose I’m not intrinsically against the presentation software. After all, it is just a tool – not the Devil incarnate. It is us, the intelligent users, who control the quality of our communication (with or without the aid of the presentation software). Quality comes from following the fundamentals like: keep the presentation points to the point, don’t bore the audience, don’t read from the slide, avoid excessive jargon, don’t dumb down the actual speech and, most of all, content matters.

The folly lies in the wellintentioned experimenters who insist on cramming the page with either whizbang animations or smearing the page with linguistic tripe. Whoosh, another bullet point shoots across the page. Whoosh, I’ve forgotten what the presenter just said.

So, let’s make a pact that we shall never bore each other with showandtellathons. We shall never try to bamboozle each other with impressive looking slides. We shall never swamp presentations with meaningless graphics or managementspeak jargons. We cannot let a piece of software get the better of us.

In the mean time, I can’t wait for the introduction of the ‘Resume Template’. Perhaps it will come in Productivity Service Pack 143.

About The Author

Nancy Huang works as a business consultant and project manager. She enjoys writing in her spare time and is keen to be write on demand and be more widely published.

This article was posted on February 02, 2004

by Nancy Huang