How To Make The Presentation They’ll Remember

How To Make The Presentation They’ll Remember

by: Blur Lorena

Getting board with presentations? Does your audience yawn or snore or check their watches every time you present? If you’re planning to conduct a presentation, here are some useful tips.

Presentation needs an exhausting preparation. Decide first on the topic that you want to present. Choose a topic that concerns your audience. Make a detailed outline or script. Then research on the topic, note all important points. If possible use simple, familiar terms.

Prepare the devices you are going to use. If you are going to use a slide show, choose the software you are most comfortable with. Examples of softwares are Microsoft PowerPoint, Adobe Persuasion and Lotus Freelance. You can also use Adobe PageMaker and Illustrator and other Illustration software. These presentation softwares will help you create high resolution slides and printouts.

If you want an effective presentation make your slides more attractive. In creating a slide make sure that each slide has a basic idea. Use standard slide size, two by three or the standard 11 inch slide. Minimize the words from 15 to 20 per slide. You can use different fonts. The size of the font should be readable and consistent. Do not overuse attributes such as bold, underline and italic. Use identical design that is relevant to the subject. Use colors to add emphasis. You may add charts or graphs, photos and images.

If you want to use the projector, print the slides using inkjet or laser printer or have it printed through a service bureau. Slide services load the file on film recorder and capture the images on film. Prices depend on the quality of the output.

Rehearse your presentation with the devices you are going to use. If possible, rehearse in the room or place where you will conduct the presentation.

Check everything before you start the presentation, the equipment, the script and the printed materials. During the presentation, tell them exactly what you want to tell them. Introduce your topic. Your introduction should include set of goals for the presentation or agenda, information and summary. Start from the last, the summary. Summary should emphasize important points. Keep your presentation simple. Focus on the topic. Do not read or memorize; you are not reciting, you are presenting.

Make your presentation educational and entertaining at the same time. An attractive slide show helps. Read the slide in such a way that your audience can follow. Always acknowledge them.

About The Author

Blur Lorena

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This article was posted on January 24

by Blur Lorena

Searches and Summaries

Searches and Summaries

by: Ron Tower

The Web is constantly growing and changing. The key issue for users of the Web is to know what is there that might help them, or inform them, or entertain them, and to find out in a timely fashion without spending all their time looking. There are two main ways to do this, searches and summaries.

The most common way that users today find the information they want on the Web is by doing a search using one of the many search engines such a Google (www.google.com). You enter keywords and the search engine sorts through all the pages that it has indexed and tries to give you the most relevant results. Even with this a search often returns thousands of hits. Also, since new pages are being added every day and many pages are constantly changing to reflect the current news or information, the search results may change over time. And slight changes in the keywords can also result in very different search results. Even with these limitations though, searches often provide the quickest and easiest way to find what you want.

If you think of the Web as one huge, constantly changing book, search is like looking up words in an index and then going to the pages indicated to see if they contain what you are looking for. Another way we find what we want in books is the table of contents. This provides a summary outline of what is in the book. It is hard to imagine a table of contents for the whole Web though. For one thing, the Web is different than a book in that the pages are not intended to be read in sequence. You enter and leave pages on the Web following links.

But there is something like a table of contents for the Web in that it organizes the Webกs contents into a high level summary view, and that is a Web directory. Yahoo provides one of the oldest of these (http://dir.yahoo.com) and there is a public domain Web directory that is available many places including the Google Directory (http://www.google.com/dirhp). A directory is a hierarchy of knowledge categories or subjects with links and descriptions provided under the categories. The general directories are huge themselves, so in turn it is useful to search them.

A variation on this is a personal Web directory or knowledge base. This has the same structure as these large public directories but is more focused on the particular interests of a person or group. Whole subtrees of the personal Web directory can be shared with others. A rather limited version of this is the bookmarks or favorites that we keep in our Web browsers, but the personal Web directory allows for better visualization of the information and adding more related information.

Another type of summary that is becoming very widely used is RSS feeds. These are a list of headlines with summary descriptions. The user can then click on a link to see the details. This is especially useful for sites such as news sites or Web logs where information is changing frequently. But they are by no means limited to that. Individual users can read just the feeds they are interested in using an RSS reader (http://blogspace.com/rss/readers). Web site owners provide these useful summaries in hopes that people will want to see the details and click through to their site.

Another variation on this theme of providing useful summary content in hope that users will click through is the proliferation of free content that can be added to Web sites. For example, a weather site might provide a weather sticker that shows a summary of the weather in a town. This is useful in itself. The users then may be more likely to click through to see details. Much of this is intended for Web site developers (for example, see http://freesticky.com), but it could also be used by individual users with the appropriate tool.

Another useful form of summary is a personal portal such as My Yahoo (http://my.yahoo.com) or My Way (http://my.myway.com). These allow the user to select from a collection of information modules and arrange them in different ways on a page that they can view to get a summary view. These portals are typically restricted to the specific content modules that they provide and are oriented toward a generic audience.

One more form of summary is an alert or vital sign. These provide timely notifications, perhaps using an icon that changes colors, of an important event. This approach has been used for years for network and operations management and is now starting to come into use for individuals.

These examples of summaries all fall within a category of tools called information aggregators. Information aggregators provide a summary view of what information is available and allow the user to go to the information source for the details. At this point these different types of summary tools are not usually well integrated.

The next generation of information aggregators will support much greater integration, a wider variety of information modules, and narrowcasting to more specific information communities. For example, see Personal Watchkeeper (http://www.sugarloafsw.com).

So the two most important tools for getting the most out of the Web are search engines and information aggregators. These provide searches and summaries, which are really the way we have always tried to make the best use of large collections of information. Search engines are well developed and widely used. Information aggregators are coming on fast.

About The Author

Ron Tower is the President of Sugarloaf Software and is the developer of Personal Watchkeeper, an information aggregator supporting a variety of ways to summarize the Web.

http://www.sugarloafsw.com

This article was posted on December 02, 2004

by Ron Tower

Executive Summaries for Individuals

Executive Summaries for Individuals

by: Ron Tower

A busy chief executive comes bustling into the conference room. His staff is all gathered. They are ready to summarize the information important to him. He says, กGive me the short version.ก After absorbing this summary view, he says, กNow, give me the details.ก Most of us do not have a staff, but we would also like to know what is important now and the Web is often our source of current information. Is there a way for us to กsummarize the Webก?

Technology will have to come to the rescue for us since while we would like to have the information we want when we want it, we will likely not be willing to pay much for the privilege. A chief executive may be able to justify a staff, but we can’t.

There are two aspects to this problem: specific sources of summary information and a user environment for selecting and displaying this information. Information aggregators are tools that allow an individual user to select from summary information sources and display them in a convenient fashion. Then the user can click through to the details available at the information source.

Executives want to see summaries about their business or any news that would affect their business. Some tools called Executive Dashboards have been developed to show the highest level summary information about business operations. These in turn derive from lower level operations management software.

For example, one of the first types of operations management software was used by phone companies. These systems allowed the operations staff to monitor for faults and traffic and to take corrective action. They are still in use today. The events monitored come in at a high rate and need quick action to avoid customer outages. Similar systems are in place for the power grid and for factories. These are all examples of specialized information aggregators. They provide a summary view of information in a way that allows the operators to notice important information and then drill down into the details to solve problems.

Gradually this same idea has been applied to summary information needed at higher levels in the organization by managers and then on up to executives covering not just operations but also sales figures and other information.

Organizations put a lot of money into these systems including assuring a ready source of information. Why would this apply to individuals?

Individuals now also have a ready source of information, the Web. And they have a similar problem, how to keep track of the information that is important to them and then to drill down to the details. The Web is vast and growing quickly. The most common way to find what you want is to do a search. The second major way is through active summaries that tell you what is new so you can go have a look if it is something that interests you.

Information summaries are available on the Web in a variety of forms. RSS feeds provide headlines and summaries for a wide variety of content. Web sites provide HTML fragments that summarize information available at that site, for example, weather or a new cartoon. Web sites themselves are often updated frequently with the most current information. The various information aggregators available allow the user to access some or all of this. For example, RSS readers work just for RSS feeds. Other information aggregators support a variety of formats.

One key problem though is access to current personal information, such as bank account and credit card balances, or parents getting alerts on their childrenกs grades in a timely fashion, or children getting notified of issues with an elderly parent in a nursing home. This kind of information is not readily available to information aggregators. Commented HTML or XML protected by needed security may provide the way for this as information aggregator technology for individuals progresses and information providers decide to provide these summary feeds to the information aggregators.

Another interesting direction will be for personal information aggregators to also include summary information from work. So, for example, a manager could get the status of their network or factory or sales force in the same tool used for their personal information summaries.

In the mean time there is a lot available for the individual including RSS feeds, HTML fragments, extracts from Web pages, and the individual building up their own knowledge base of summary information. See http://www.sugarloafsw.com/ia/ia.html for more on the use of information aggregators.

About The Author

Ron Tower is the President of Sugarloaf Software and is the developer of Personal Watchkeeper, an information aggregator supporting a variety of ways to summarize the Web.

http://www.sugarloafsw.com

This article was posted on January 07

by Ron Tower